Permission schemes
What are permission schemes?
Permission schemes allow you to limit or extend access of users to information and actions in Confluence. With External Share for Confluence, you can benefit from permission schemes on the space and page levels.
Not referring to the “Jira permission schemes“. External Share for confluence has a creative approach to mimic Permission schemes which is not currently available on Confluence alone.
How to apply permission schemes
As a global administrator, you can navigate to the global settings of External Share:
Click on the “Apps” dropdown menu
Select the “External Share” option
Select the “Global settings” option
Select the “Permissions” tab
Enable permission schemes
Configure to your needs
Changes are automatically saved.
External Share - Confluence - 24 April 2023.mp4We encourage you to create your whitelist groups prior to enabling the permission schemes. This way you can quickly add them as you enable permission schemes.
You may also use roles, Confluence has predefined role based groups which are available to select from.
Do I need to use permission schemes?
Permission schemes help you add permission to different operations for users. If you do not need to customize permissions, default permissions will be respected.
Default permissions
When Confluence Permission Scheme is disabled
When groups and space roles are empty, all users will have access to all operations, except the ”View all shares from space” permission.
When Confluence Permission Scheme is enabled
By default, no users have access to External Share operations. Space admin must first add permissions.
Which users are affected?
Permission schemes in the context of External Share for Confluence, targets groups and roles.
Some permissions are ever-present, while others may be customized, and some are unreachable.
Level / user |
Global admin |
Space Admin |
Non-admin user |
|---|---|---|---|
Global settings |
ever-present |
unreachable |
unreachable |
Space setting |
ever-present |
ever-present |
customizable |
Page |
customizable |
customizable |
customizable |
What permissions can be customized?
Permission |
Description |
|---|---|
External Share - View shares on page |
Ability to view External Share addon on page Non-global admin and user can view self-created shares from “Apps dropdown menu”. |
External Share - Create new share |
Ability to create new External Share If view If view-permission is not granted, user can still create shares with this permission but will not be able to preview it after configuration is finalized. |
External Share - Edit share |
Ability to edit existing External Share |
External Share - Delete share |
Ability to delete existing External Share |
External Share - Send share by email |
Ability to send information about existing External Share by email. This will allow the user to send a share via External Share email/custom email. This does NOT limit viewing or copying share link. |
External Share - View all shares from space |
Will grant user permission to view all shares from the space created by self and other users. |